Marshall White , a prominent name in Melbourne’s premium real estate market, is offering a unique part-time opportunity for a Trust Administrator to join our Finance team. This flexible role is ideal for someone seeking work either 5 half days or 3 full days per week. You’ll deliver excellent administrative support to our clients and team, making it a great fit for a committed, loyal, and enthusiastic professional eager to excel in customer service. This is an outstanding environment for professional growth and an ideal entry point for those looking to balance work and life in the real estate industry. About the role: The Trust Administrator will be responsible for delivering excellent administrative support to our clients and internal team. We are seeking someone committed, loyal and enthusiastic eager to excel in customer service. The ideal candidate will manage all trust account functions related to residential and off-the-plan development, working collaboratively in a job share arrangement with other Trust team members. This role offers an ideal environment for professional growth and the opportunity to make a meaningful impact in the competitive real estate industry. Your responsibilities: Perform bank reconciliations of the Trust Accounts Prepare draft account sales and processing sales deposit transfer (S24, S27 and Settlements) in a timely manner Liaise with vendors, purchasers, legal representatives and sales agents and admins regarding trust queries Provide guidance to admin staff on all trust related matters and ensure processes are followed as per Marshall White standard and policy Maintain accurate records to meet legislative requirements and ensure compliance with the Estate Agents Act and the Sale of Land Act Prepare commission worksheets for off-the-plan property sales. Issue tax invoices to vendor developers and proactively follow up on outstanding commission payments Support fellow Trust Accounts team and provide coverage as required Additional administration tasks as needed Qualifications, Skills & Experience Real Estate administration experience preferred but not essential Outstanding customer service skills Advanced knowledge of Microsoft Office applications Ability to work effectively and harmoniously Exceptional attention to detail Demonstrates initiative and a can do attitude with a smile Benefits of Joining our team Enjoying working within a dynamic and rewarding environment Competitive salary, fun social events, and an inclusive work environment Receive mentoring and coaching from industry leaders and plenty of opportunities for growth and promotion Learning and development including internal and external training programs to build your career skills An inclusive and diverse workplace centred on health, wellbeing and fun! If you are passionate about Finance/Administration Support and looking for an exciting opportunity to make an impact in the real estate industry, we would love to hear from you! Marshall White is an equal opportunity employer committed to building a diverse and inclusive team. Application Note: Only candidates who closely match our criteria will be contacted. You must reside in Melbourne and have full working rights. A Note to Recruiters: We have this role in hand; there is no need to approach us.
