Title: Director of Operations

Reporting To: Chief Executive Officer

Company Overview:

ONE Sotheby's International Realty is the premier source for luxury real estate and development opportunities along Florida's East Coast, with 30 offices spanning from Miami and Key Biscayne to Vero Beach and Jacksonville. For more than 250 years, the Sotheby's name has exemplified the promise of a life well lived, and ONE Sotheby's International Realty's direct affiliation with Sotheby's and Sotheby's International Realty has offered the company unparalleled, global reach with a network of more than 26,000 associates in more than 81 countries and territories with more than 1,000+ offices.

The firm's Development Division is a leader in luxury pre-construction sales and marketing, offering an insider perspective and superior market intelligence to help partners navigate the unique real estate landscape from pre-acquisition to sellout. The Development Division represents some of Florida's most iconic new developments and renowned brands worldwide, providing an unparalleled level of service and proven results for its clients.

Position Overview:

**Real estate experience a MUST**

The Director of Operations for the Development Division will be responsible for overseeing and managing the day-to-day operations for the division, ensuring efficiency, productivity, and alignment with the firm's strategic goals. This role will require strong leadership, excellent communication skills, and a deep understanding of real estate development processes.

Key Responsibilities:

ELA Advising on Negotiations & Execution:

Collaborate with CEO to structure contract negotiations with Developer clients. Enhance negotiation strategies and work to achieve best possible outcomes. Work with CEO to draft, review, liaise with attorneys to finalize ELA's and ELA addendums
Responsible for all contract filing, circulation, proper documentation and oversee legal requirements

Agent Agreements/Contracts:

Draft, manage and oversee agent agreements, ensuring accuracy and compliance. Work with ONE Sotheby's Onboarding team to ensure proper onboarding and documentation for each agent working on a development as an in-house sales associate

Referral Agreements:

Oversee and manage referral agreements to ensure compliance and maximized benefits

Reporting for Ownership & Developer Clients:

Provide ownership and Development clients quarterly reports, ensuring accurate data collection, analysis, and presentation of each development's performance
Prepare and present weekly traffic reports for each development to present at Development Division weekly corporate meetings
Corporate agendas - Lead corporate calls, prepare agendas for all corporate calls present and ensure all staff is prepared for corporate meetings
Responsible for all Developer reporting ensuring reports are accurate, well-structured and delivered on time
Maintain detailed weekly reports for due diligence projects, including sales reports, deal summaries, draw matrices, and weekly sales reports by volume, square footage, and PPSF based on sold units

Onboarding of Developments, Staff within Division & In-House Sales teams

Responsible for gathering proper documentation for each new development - contracts, condo docs, reservation agreements, broker registrations, etc
Responsible for coordinating developer meetings, setting cadence, informing developers of company offerings, etc
Responsible for Agent & Staff onboarding process
Responsible for staff trainings within the department

Market Research:

Conduct and oversee research activities for developers and Ownership to support strategic decision-making. Sales and inventory market data, market comparable, pricing analysis, etc

Development Pipeline Management:

Manage Development pipeline, ensuring timely and effective responses to developers and maintaining regular communication

Development Stacking, Pricing, and Release Strategies:

Develop and implement strategies for stacking, pricing, and inventory releases for each development

Broker & Database Management

Accounting Collaboration:

Work closely with the accounting department to maintain detailed financial reports for the sales teams, including expenses, AP, AR, draws, commissions, and more

Liaison Responsibilities:

Serve as the liaison between ONE SIR and inventory/management systems to ensure seamless integration and functionality

Requirements

***MUST have real estate / new development experience***
Bachelor's degree in Business Administration, Real Estate, Finance, or a related field
Minimum of 5 years of experience in real estate operations, preferably in a development setting
Strong negotiation skills and experience in ELA negotiations
Proficiency in data analysis and report generation
Excellent organizational and project management skills
Ability to lead and manage a team effectively
Strong communication and interpersonal skills
Proficiency in inventory and management systems

Benefits

Medical, Dental, and Vision
401k
A generous PTO and Holiday calendar
Start-up office environment
Growth potential
Training and development

Job Type: Full-time

MDLV, LLC dba ONE Sotheby's International Realty is an Equal Opportunity Employer; participates in E-Verify and conducts background checks.

ONE Sotheby's International Realty

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